Container
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Title
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Series: Files of the Office of the Vice President for AdministrationFiles of the Office of the Vice President for Administration contain the business records of the College of Racine and its predecessors. They are arranged in a subject file which includes records kept by the vice president for administration, the business manager, the assistant business manager, the administrative services manager, the cashier, the controller, the directors of buildings and grounds and financial aids, the food service manager, the purchasing agent, and the book store manager. A post-bankruptcy file, containing materials concerning operation of the college from June 1974 to October 1975, follows the general subject file. Prior to 1970, the business manager administered the college's financial operations, invested funds with the approval of the college president and the treasurer of the corporation, and oversaw operation of the physical plant. He supervised the assistant business manager, the book store manager, the director of food services, the maintenance supervisor, and the purchasing agent. The position of vice president for administration was created in 1970. It added leadership, coordination, and long-range planning in matters of finance, physical facilities, and administrative and auxiliary services to the duties formerly executed by the business manager. The vice president for administration delegated some of his duties to his assistants: the administrative services manager, the controller, the director of buildings and grounds, the director of financial aids, and the food services manager. The vice presidents for administration were: Robert A. Smith, July 23, 1970-February 29, 1972; Thomas C. Stevens, March 1-June 15, 1972; Edward Kokkelnberg, June 16, 1972-March 14, 1973; and Sidney Walesh from March 26, 1973. When the college closed in June 1974, after declaring bankruptcy, Sidney Walesh remained at the college as plant and financial administrator. Henry Dorman, a Racine attorney, was appointed trustee and Daniel Howard, a Milwaukee attorney, provided legal services. Some of the clerical and maintenance staff were retained until the college buildings were leased or sold. The records of the vice president for administration include correspondence and memos, reports, financial records, legal documents, some working papers, and near print materials, spanning the years from 1939 to 1975. Most of the records cover the last ten years of that period. These constitute a Subject File arranged according to a system developed by the college's business office in 1968, and are filed by subject, or type of record, rather than office of origin. The subject headings are: Administration, Buildings and Grounds, Equipment and Supplies, Finance and Accounting, Food Service, Government, Insurance, Inventories, Legal Matters, Personnel, Student Financial Aid, and Taxes. An Index to the Subject File, developed by the business office, is found at the end of the Subject File. Because routine and duplicate materials were not retained in the collection, materials on some topics listed in the Index are not included in the Subject File. The Index should be used in conjunction with the container list to find materials on specific topics. Under the heading Administration, legal documents, records of the college's government bodies, reports to the president, and policy statements, document major trends in the college's financial operations and the development of its financial policies. The correspondence generally concerns more routine matters. Minutes and reports from administrative committees concerned with the college's financial operations and policies are filed at the end of the Administration subdivision. Buildings and Grounds includes materials that document campus planning; financing, construction, and maintenance of buildings; and the purchase and sale of property. The heading includes general materials on the building program, 1957-1965, and materials on separate buildings, filed under the name of each building. Records concerning financing and construction of the Theatre/Gymnasium Complex and the Center for Continuing Education are missing. Photographs, blue-prints, and architects' drawings of the various buildings and master site plans for the campus are found in the series Non-Text Materials. Additional materials on planning and fundraising for campus buildings are found in the series Files of the Office of Vice President for Development and Public Relations. Finance and Accounting contains the most detailed information on financial operations. It is subdivided into four sections: General, Budgets, Financial Statements, and Gifts and Grants. General includes records of fundraising, indebtedness, investments and securities, projections, refinancing, and scholarships. Budgets, in conjunction Financial Statements, provides the most comprehensive picture of the college's financial condition from 1939 to 1975. These sections are especially useful for documenting its financial development during the 1940s and 1950s, since other financial records from this period are scarce and incomplete. Gifts and Grants provides information on both private and government grants, including the size of grants and how funds were distributed. Additional materials on gifts and grants are found in this series under the subject headings Government and Student Financial Aid. Materials included under the Government subject heading document the college's compliance with various regulations and provide some additional information on government grants. Some of the information within this heading overlaps with that filed under Gifts and Grants and Student Financial Aid headings in this series, as well as materials in the series Files of the Office of the Vice President for Academic Affairs, in the Subject File of the Records of the Vice President for Academic Affairs, under the heading Associations and Organizations. Personnel encompasses personnel files and some information on employment policies. The academic personnel files include contracts and credentials for instructors hired between 1972 and 1974 on a part-time or limited term basis and contracts for some religious faculty members. They supplement the faculty credentials in the series Files of the Office of Vice President for Academic Affairs. The nonacademic personnel files contain job applications and contracts for the clerical, maintenance, and administrative staff from 1965 to 1974. Materials filed under the heading Student Financial Aid are records kept mainly by the director of financial aids. They include institutional applications and reports for government grant and loan programs, materials on specific government aid programs showing how funds were obtained and distributed, and records about scholarships from private donors. Most of the private donors were individuals, businesses and civic organizations in the Racine-Kenosha area. Besides the Subject File, this series includes a Post-Bankruptcy File containing correspondence, legal documents, financial records, and other materials created between June, 1974 and October, 1975. It also contains legal documents and financial records that were assembled to aid officers of the bankruptcy estate in maintaining and selling the college property and reimbursing its creditors. The file includes correspondence of the creditors committee; Henry Dorman, trustee; Daniel Howard, attorney; Dale C. Ihlenfeldt, the bankruptcy judge; and Sidney Walesh, the college's financial administrator. Other materials in the file document attempts to sell the college's buildings and property, first as a single unit and then as separate buildings; the sale of equipment; maintenance of the buildings before they were sold or while they were leased; attempts to repay mortgages, bonds, and notes; wage and unemployment claims by former employees; and related topics.
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Subseries: Subject File
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Administration
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Box
59
Folder
1
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Articles of Incorporation and Bond Transcript, 1973
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Box
59
Folder
2
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Board of Directors, Transfer of Ownership, 1968
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Box
59
Folder
3-4
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Board of Governors, Minutes, 1969-1974
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Business Office
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Box
59
Folder
5
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Staff Meetings, 1965, 1968
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Box
59
Folder
6
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Wage-Price Freeze, 1971-1972
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Correspondence
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Box
59
Folder
7-10
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Vice President for Administration, 1970-1974
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Box
60
Folder
1-3
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Business Manager, 1964-1970
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Box
60
Folder
4
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Administrative Services Manager, 1968-1970
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Box
60
Folder
5
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Controller, 1971-1974
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Box
60
Folder
6
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Cashier, 1970-1973
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Box
60
Folder
7
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Miscellaneous, 1973
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Policies and Procedures
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Box
60
Folder
8
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Fees, 1966-1973
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Box
61
Folder
1
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Policy Background, 1960, 1965-1973
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Box
61
Folder
2
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Projections, 1971-1972
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Box
61
Folder
3
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Record Retention, 1969
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Box
61
Folder
4
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Reports to the President from the Business Office, 1960-1962, 1965-1966, 1969-1970
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Box
61
Folder
5
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Report to the President from the Vice President for Administration, 1970
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Box
61
Folder
6
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Special Events and Dormitory Rentals, 1972-1973
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Summer Institutes
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Box
61
Folder
7
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Hampton Institute, 1968
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Box
61
Folder
8
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Art Film Institutes, 1969, 1970
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Box
61
Folder
9
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Vice President for Administration, Working Papers, 1971-1973
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Administrative Committees
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Box
61
Folder
10
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Budget and Finance Committee, 1970-1973
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Box
61
Folder
11
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Business Affairs Committee, 1965-1966
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Box
61
Folder
12
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General Council, 1973
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Box
61
Folder
13
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Investment Policy Committee, 1970
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Buildings and Grounds
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Breakers Campus Center
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Box
61
Folder
14
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Correspondence with Racine Unified School District, 1971-1972
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Box
61
Folder
15
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Legal Matters, 1966-1967
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Box
61
Folder
16
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Repairs, 1966-1967
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Building Program
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Box
62
Folder
1
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Architects, Barry and Kay, 1957-1962
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Box
62
Folder
2
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Construction, 1958-1961
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Box
62
Folder
3
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Legal Services, 1958-1960
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Box
62
Folder
4
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Loan, 1958-1963
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Box
62
Folder
5
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Space Utilization Studies, 1958, 1960-1961, 1965
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Administration and Classroom Building
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Box
62
Folder
6-9
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Architects, 1955-1964
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Box
62
Folder
10
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Land Usage, 1961
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Men's Dormitory (Wadewitz Hall)
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Box
62
Folder
11
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Housing and Home Finance Agency, Loan Agreement, 1965
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Box
62
Folder
12
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Trust Indenture, 1965
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Women's Dormitory #1
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Box
63
Folder
1-2
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Architects, 1962-1965
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Box
63
Folder
3
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General Correspondence, 1961-1967
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Box
63
Folder
4
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Housing and Home Finance Agency, 1963-1965
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Box
63
Folder
5
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Dedication, 1964
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Box
63
Folder
6
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Engineering, Financial and Legal Data, 1963
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Box
63
Folder
7
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Finances, 1962-1965
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Box
63
Folder
8
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Ground Breaking, 1963
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Box
63
Folder
9
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Legal Services, 1963-1965
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Box
63
Folder
10
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Loan Agreement and Trust Indenture, 1963
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Box
63
Folder
11
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Loan, Government, 1963
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Box
63
Folder
12
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Memorials, 1963-1965
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Women's Dormitory #2 (Johnson Hall)
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Box
64
Folder
1
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Architects, 1966-1968
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Box
64
Folder
2
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Bidding, 1966
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Box
64
Folder
3
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First National Bank and Trust Company, 1960, 1965-1973
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Box
64
Folder
4
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Housing and Home Finance Agency, Loan Application, 1966
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Box
64
Folder
5
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Interim Financing, 1964-1968
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Box
64
Folder
6
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Legal Matters, 1967-1968
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Box
64
Folder
7
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Loan Agreement, 1967
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Box
64
Folder
8
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Correspondence With the Department of Housing and Urban Development, 1964-1969
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Box
64
Folder
9
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Equipment and Supplies: Capital Outlay, 1960-1970
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Finance and Accounting
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General
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Box
64
Folder
10
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Balance Sheets, 1956, 1962, 1966-1974
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Box
64
Folder
11
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Balance Sheets, Trial Balances, 1968, 1971-1973
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Box
64
Folder
12
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Cash Flow Statements, 1970-1974
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Box
64
Folder
13
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Charts of Accounts, 1963, 1967-circa 1974
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Box
65
Folder
1
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Data Processing, 1965-1967
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Box
65
Folder
2
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Dunmore Scholarship Endowment Fund, 1963-1966
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Box
65
Folder
3
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Eleanor Moritz Endowment Fund, 1964
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Box
65
Folder
4
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Financial Analysis, 1972
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Box
65
Folder
5
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Fundraising, 1963-1974
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Box
65
Folder
6
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Indebtedness, 1970-1974
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Investments and Securities
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Box
65
Folder
7
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Summaries, 1962-1974
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Box
65
Folder
8
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American Bank and Trust Company of Racine, 1962-1970
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Box
65
Folder
9
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First National Bank and Trust Company of Racine, 1959-1969
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Box
65
Folder
10
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B.C. Zieger and Company, 1959-1961, 1965
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Box
65
Folder
11
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Merger With Mount St. Paul College, 1970
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Box
65
Folder
12
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National Defense Education Act Service Center, 1967-1968, 1974
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Box
65
Folder
13
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Payroll Data, 1957-1959, 1969-1974
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Box
65
Folder
14
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Projections, 1965-1972
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Box
65
Folder
15
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Refinancing, 1973-1974
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Box
65
Folder
16
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Scholarships, 1966
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Box
65
Folder
17
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Various Reports and Projections, 1967-1968
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Budgets
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Box
66
Folder
1-8
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Approved and Preliminary Budgets, 1957-1975
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Box
66
Folder
9
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Budget Working Papers, 1966-1971
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Box
66
Folder
10-12
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Income and Expense Statements, 1948-1957, 1960-1966, 1970-1974
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Box
67
Folder
1
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Income Statements, 1956, 1960-1965, 1970, 1973-1974
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Financial Statements
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Box
67
Folder
2-6
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Annual Audit Reports, 1961-1973
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Box
67
Folder
7
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Audit Working Papers, 1972-1973
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Box
67
Folder
8
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Annual Financial Reports, 1939-1951 (one volume)
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Box
67
Folder
9
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Financial Reports, 1939-1941, 1946-1959
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Box
67
Folder
10
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Financial Reports, Miscellaneous, 1946-1974
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Box
68
Folder
1
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Financial Statements, 1957-1960, 1970, 1972-1973
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Gifts and Grants
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Box
68
Folder
2
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American Library Association, 1969
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Box
68
Folder
3
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Inner Core Practice Teachers Project, 1968-1970
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Box
68
Folder
4
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Interim, 1970-1971
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Johnson Foundation
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Box
68
Folder
5
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Filmmaking Project for Black Children, 1969-1970
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Box
68
Folder
6
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Tutoring Fund, 1966-1970
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Box
68
Folder
7
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United Nations Book Collections, 1967-1968
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Box
68
Folder
8
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Mrs. Dorothy Linder, Furniture, 1968
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Box
68
Folder
9
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Thomas B. Meyers Library Fund, 1965-1973
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National Science Foundation
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Box
68
Folder
10
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Computer Network, 1968-1971
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Box
68
Folder
11
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Sister Lucy Edelbeck, Research Grant, 1967-1970
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Box
68
Folder
12
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Equipment and Supplies, 1968-1969
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Box
68
Folder
13
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Student Tutorial Enrichment Program, 1969-1970
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Box
68
Folder
14-15
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Title II, Library, 1968-1971 : See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.
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Box
68
Folder
16-19
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Title III, Higher Education Act, 1965-1970 : See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.
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Box
69
Folder
1
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Title IV, Educational Opportunities Grant, 1967-1968, 1970 : See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.
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Box
69
Folder
2
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Title VI, Higher Education Act, 1967-1969 : See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.
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Box
69
Folder
3
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University Without Walls Grant, 1973
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Box
69
Folder
4
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Veterans Cost of Education Program, 1973
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Box
69
Folder
5
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Western Publishing Company Visiting Lecture Series, 1966-1969
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Box
69
Folder
6
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Western Printing Credit, 1970
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Box
69
Folder
7
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Miscellaneous Gifts and Grants, 1961-1964
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Food Service
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Box
69
Folder
8
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Ace Hosts of Wisconsin, 1968-1971, 1973
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Box
69
Folder
9
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General Correspondence, 1966-1968
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Box
69
Folder
10
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Kilbourn Katering Company, 1973-1974
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Box
69
Folder
11
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Prophet Foods Company, 1966-1968
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Government
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Box
69
Folder
12
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Applications for Student Aid, 1966-1968
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Box
69
Folder
13
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Civil Rights Compliance, 1965-1968
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Box
69
Folder
14
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College Work Study Program, 1965-1970
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Box
69
Folder
15
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Equal Opportunities Reports, 1967-1969
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Box
69
Folder
16
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Government Relations Program, Internal Structure, 1967
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Box
69
Folder
17
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National Endowment for the Humanities, Grant Application, 1967
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Box
69
Folder
18
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National Institutes for Health, 1967-1972
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Box
69
Folder
19
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National Science Foundation, 1965-1974
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Box
69
Folder
20
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Student Financial Program Reports, 1966-1970.
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Title III : See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.
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Box
69
Folder
21
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National Teaching Fellowships, 1967
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Box
69
Folder
22
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Curriculum Improvement, 1966
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Box
69
Folder
23
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Title VI, Instructional Equipment and Materials, 1966-1968, 1973 : See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.
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N.D.E.A.
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Box
69
Folder
24
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Institute for Teachers of Disadvantaged Youth, 1965
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Box
69
Folder
25
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Summer Institutes for Teachers of English, 1965-1967
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Box
69
Folder
26
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Institutes, Audits, 1967
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Box
69
Folder
27
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Transfer of Government Programs from Mt. St. Paul College, 1971
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Box
69
Folder
28
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Miscellaneous Reports, 1972-1973
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Box
70
Folder
1
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Insurance, 1969-1974
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Inventories
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Box
70
Folder
2
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1958-1959
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Box
70
Folder
3
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1972, 1974
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Legal Matters
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Box
70
Folder
4
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Legal Services, 1956-1967
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Box
70
Folder
5
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Resolutions and Legal Documents, 1956-1967
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Personnel
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Box
70
Folder
6
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Contributed Services, 1953-1966
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Box
70
Folder
7
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Employment Policies, 1966, 1971, 1974
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Box
70
Folder
8
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Higher Education General Information Surveys, Employees in Institutions of Higher Education, 1971-1972
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Box
70
Folder
9
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Job Descriptions, 1967-1972
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Personnel Files
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Box
70
Folder
10
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Academic Personnel, 1972-1974
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Box
70
Folder
11
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Dominican Fathers, 1958-1967
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Box
70
Folder
12
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Dominican Sisters, 1965-1970, 1972
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Box
70
Folder
13
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Part-time Faculty, 1969-1970
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Box
70
Folder
14
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Summer Session, 1968-1973
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Non-Academic Personnel, 1965-1974
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Box
71
Folder
1-7
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A-R
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Box
72
Folder
1-2
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S-Z
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Box
72
Folder
3
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Inactive Personnel, 1961-1967
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Box
72
Folder
4
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Students, 1966-1967
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Box
72
Folder
5
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Teachers Insurance and Annuity Association, 1957, 1962-1974
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Box
72
Folder
6
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Wisconsin Physicians Service, 1962-1970
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Student Financial Aid
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Box
72
Folder
7-10
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Institutional Application, 1966-1975
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Box
72
Folder
11
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Appropriation Letters, 1966-1975
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Box
73
Folder
1
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Federal Program Review, 1970
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Box
73
Folder
2-7
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Financial Aid Reports, 1952-1973
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Box
73
Folder
8-14
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Fiscal Operations Reports, 1959-1973
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Box
73
Folder
15
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General Information, 1973-1974
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Box
73
Folder
16
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Merger With Mt. St. Paul College, 1971
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Box
73
Folder
17
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Notification of Panel Review Action for Federal Student Aid Programs, 1970-1974
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Government Aid Programs
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Box
73
Folder
18
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Basic Educational Opportunity Grants, 1973-1974
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Box
73
Folder
19
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College Work Study Program, 1971-1974
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Box
74
Folder
1
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Educational Opportunities Grant, 1966-1974
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Box
74
Folder
2
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Law Enforcement Education Program, 1972-1974
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National Defense Student Loans
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Box
74
Folder
3
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Institutional Applications, 1959-1966
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Box
74
Folder
4
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Appropriation Letters, 1959-1974
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Box
74
Folder
5
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Audits, 1963-1972
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Box
74
Folder
6
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National Institutes of Health, Monthly Cash Requests, 1971-1974
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Box
74
Folder
7
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Tuition Remission and Student Employment, 1972-1973
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Box
74
Folder
8
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Veterans Cost of Instruction Payments, 1972-1974
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Private Donors
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Box
74
Folder
9
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Acme Die Casting Company, 1966-1967
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Box
74
Folder
10
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Advertising Club of Racine, 1966, 1970
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Box
74
Folder
11
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J.K. Cashion, 1970
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Box
74
Folder
12
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H.F. Johnson, 1966-1967
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Box
74
Folder
13
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Johnson Wax Fund, 1964-1971
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Box
74
Folder
14
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S.C. Johnson and Sons, Employees Tuition, 1970-1974
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Box
74
Folder
15
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Knights of Columbus, 1955, 1960-1964
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Box
74
Folder
16
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Racine Association of Purchasing Agents, 1970
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Box
74
Folder
17
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Racine Environmental Committee, 1973
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Box
74
Folder
18
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Racine Unified P.T.A. Council, 1966
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Box
74
Folder
19
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Sister Rosita (Uhen) Alumni Scholarship, 1969
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Box
74
Folder
20
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Twin Disc Clutch Company, 1965-1972
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Box
74
Folder
21
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Mathias Emory Uelman Scholarship, 1963-1965
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Box
74
Folder
22
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United States Aids Funds, Inc., 1972
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Box
74
Folder
23
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Marion Vanderberg Scholarship, 1965-1966
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Box
74
Folder
24
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Taxes: Corporate Income Tax Returns, 1957-1958, 1960-1961, 1963-1964, 1966-1967
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Box
74
Folder
25
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Index to the Business Office Subject File, 1968
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Subseries: Post-Bankruptcy File
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Correspondence
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Box
75
Folder
1
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Creditors' Committee, 1974
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Box
75
Folder
2
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Henry Dorman, 1974-1975
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Box
75
Folder
3
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Daniel Howard, 1974-1975
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Box
75
Folder
4
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Dale E. Ihlenfeldt, 1974-1975
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Box
75
Folder
5
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Sidney Walesh, 1973-1975
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Box
75
Folder
6
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Miscellaneous, 1969, 1972, 1974-1975
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Box
75
Folder
7
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Bankruptcy Proceedings, 1974-1975
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Box
75
Folder
8
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Budget, 1974 June-September
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Box
75
Folder
9
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Cash Flow, 1974 May 6-June 14
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Box
75
Folder
10
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Chart of Accounts, undated
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Box
75
Folder
11
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Contracts for Summer Session, 1974
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Box
75
Folder
12
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County Board (Racine County), 1974(?)
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Box
75
Folder
13
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Department of Health, Education and Welfare, 1974-1975
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Box
75
Folder
14
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Federal Awards, 1971-1975
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Box
75
Folder
15
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Income and Expense Statements for Johnson and Wadewitz Halls, 1975
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Insurance
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Box
75
Folder
16
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Employees, 1974-1975
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Box
75
Folder
17
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Property, 1973-1974
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Liquidation of Property
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Box
75
Folder
18
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Lease of Administration and Classroom Building to Racine Unified School District, 1974-1975
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Box
75
Folder
19
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Lease of the Breakers to Racine Unified School District, 1971-1974
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Box
75
Folder
20
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Lease of Wadewitz Hall to Western Publishing Company, 1973-1974
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Box
76
Folder
1
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Lease with the Town of Caledonia (Proposed), 1974
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Box
76
Folder
2
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Potential Purchasers, 1974-1975
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Box
76
Folder
3
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Sale of Administration and Classroom Building to Racine Unified School District, 1975
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Box
76
Folder
4
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Sale of Byrd Avenue Property, 1966, 1970-1973
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Box
76
Folder
5
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Sale of Charles and Erie Street Property, 1973
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Sale of Equipment
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Box
76
Folder
6
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Auction, 1974-1975
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Box
76
Folder
7
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Claim to Books by the Society of the Divine Savior, 1974-1975
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Box
76
Folder
8
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Purchase Requests, 1974
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Box
76
Folder
9
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Sale of Rare Books, 1975
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Box
76
Folder
10
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Sales Prior to Auction, 1974
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Box
76
Folder
11
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Maintenance and Security, 1974-1975
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Box
76
Folder
12
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Thomas B. Meyers Estate, 1974
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Mortgages, Bonds, and Notes Payable
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Box
76
Folder
13
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American Bank and Trust Company of Racine, 1971, 1973-1974
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Box
76
Folder
14
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First National Bank and Trust Company of Racine (Dormitory Bonds), 1965, 1967, 1970-1973
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Box
76
Folder
15
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Heritage Bank, 1972-1973
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Box
76
Folder
16
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Northside Bank (Mortgage for the Breakers), 1966-1974
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Box
76
Folder
17
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Northwestern Mutual Life Insurance Company, 1959, 1962, 1972
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Box
76
Folder
18
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Summary, 1973-1975
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Box
76
Folder
19
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National Defense Student Loans, Transfer to University of Wisconsin-Parkside, 1974-1975
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Box
77
Folder
1
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Securities, 1973-1974
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Box
77
Folder
2
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STRIDE, Court Request to Examine Records, 1975
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Box
77
Folder
3
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University Without Walls Program, 1974
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Box
77
Folder
4
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Wage Claims and Unemployment Compensation, 1974-1975
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